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For Smog exemptions and other requirements see our AVRS Quick Reference: www.avrs.com/resources

 

 

 

Helpful DMV paperwork requirements:

 

 

TRADE INS

 

 

  • Trade in with trust name only shown on title: Example: Registered owner on title: “Jones Family TRST”
    • If no trustee name is shown on the title, a REG 256 (Section G) is required attesting to his/her appointment as trustee or successor trustee by the trustor.
    • Example for REG 256 wording: “I, John Jones, have been appointed as trustee (or successor trustee by the trustor) for Jones Family TRST”
    • Title or REG 262 must be signed off by trustee or successor trustee:

      John Jones Family Trust by: John Jones – Trustee
  • Two signatures are required on a California title if “/” appears between names

    Example: Smith, John Paul /
    Smith, Mary Elizabeth
  • Out of state titles that do not distinguish “or” require two signatures
  • Titles that have “and/or” between names require two signatures
  • Leased vehicles require printed company name and signature for leasing company on Report of Sale, REG 262, and title as applicable. Example: Four Wheels Leasing by S. Smith

 

 

 

COMMERCIAL VEHICLES

 

 

  • When converting a qualifying vehicle from Auto to Commercial registration a weight certificate must be obtained.
  • GVW (Gross Vehicle Weight) for pick up is required on New and Used Reports of Sale.
  • GVW/CGVW: Commercial vehicles over 6,000 lbs (this does not include body type “pick up”) require a Declaration of Gross Vehicle Weight or Combined Gross Vehicle Weight on a REG 4008. The REG 4008 must accompany New or Used Vehicle Transaction.

 

 

 

OTHERS

 

 

  • If a California notary publics signature is dated after 1/1/15, the new notary acknowledgement statement must be included on REG 227, REG 166, REG 5065. (VIN 2014-31)
  • A salesperson number must be listed on Report of Sale.
  • If used vehicle only has one license plate, remove from vehicle and request new license plates. (REG 156)

 

 

 

DMV Processor Flash Card Download »

 


Visit www.avrs.com/resources for Quick Reference to common processing questions, Registered/Legal owner name abbreviations, smog exemptions and requirements, city and vehicle make abbreviations.

 

 

 

Helpful DMV requirements:

 

 

TRADE INS

 

 

  • Trade in with trust name only shown on title: Example: Registered owner on title: “Jones Family TRST”
    • If no trustee name is shown on the title, a REG 256 (Section G) is required attesting to his/her appointment as trustee or successor trustee by the trustor.
    • Example for REG 256 wording: “I, John Jones, have been appointed as trustee (or successor trustee by the trustor) for Jones Family TRST”
    • Title or REG 262 must be signed off by trustee or successor trustee: John Jones Family Trust by: John Jones – Trustee
  • Two signatures are required on a California title if “/” appears between names

    Example: Smith, John Paul Smith, Mary Elizabeth
  • Out of state titles that do not distinguish “or” require two signatures
  • Titles that have “and/or” between names require two signatures
  • Leased vehicles require printed company name and signature for leasing company on Report of Sale, REG 262, and title as applicable. Example: Four Wheels Leasing by S. Smith

 

 

 

COMMERCIAL VEHICLES

 

 

  • When converting a qualifying vehicle from Auto to Commercial registration weight certificate must be obtained.
  • GVW (Gross Vehicle Weight) for pick up is required on New and Used Reports of Sale.
  • GVW/CGVW: Commercial vehicles over 6,000 lbs (this does not include body type “pick up”) require a declaration of Gross Vehicle Weight or Combined Gross Vehicle weight on a REG 4008. The REG 4008 must accompany New or Used Vehicle R/S.

 

 

 

OTHERS

 

 

  • Name of trustees must not be keyed by DMV or BPA but must still appear on the titling documents for more information see www.avrs.com/resources.
  • If a California notary publics signature is dated after 1/1/15, the new notary acknowledgement statement must be included on REG 227, REG 166, REG 5065, as a separate document (VIN 2014-31).
  • A salesperson number must be listed on Report of Sale.
  • If used vehicle only has one license plate, remove from vehicle and request new license plates. (REG156)